With TeamSense, unplanned absences
dropped from 64.1 to 39.4 hours per month —
a 39% reduction for this 3PL.
COMPANY
The third-party logistics (3PL) company is a multinational provider of supply chain solutions, including distribution, fulfillment, transportation, and material handling.
With over 90 distribution centers and over 5,000 employees across North America, the company is one of the largest 3PLs in the United States.
CHALLENGE
With over 300 employees staffed at one of the 3PL’s warehouse facilities, unplanned absences were a regular occurrence.
Internal reporting showed that for most of the month, the facility failed to hit their absenteeism
goals. It was also evident to the HR team that the existing absence management process was costing the company thousands of dollars.
Because unplanned absences were so prevalent, the site had to be overstaffed by three employees each day. Even if the facility had no absences that day, supervisors would still be required to pay the additional staff for the unnecessary shifts.
The process to call off was also manual and lacked transparency. To call off employees would call and leave a voicemail that both HR and supervisors had to check on a regular basis.
Because there was no confirmation loopback to employees, they were often kept in the dark about how their absences translated into attendance points and termination status, making it difficult to enforce attendance policies and drive accountability.
To address these challenges, one HR team lead began to seek solutions to improve the process and proactively manage absenteeism.
Is your call-in process terrible? Text reduces no-shows and absenteeism by up to 40%.
Don't believe us? Check out this case study to see how this 3PL benefited.
Discovering and implementing TeamSense
The HR team lead at the 3PL discovered TeamSense while researching call out solutions on Google. The team lead knew that warehouse employees would appreciate TeamSense’s text-based communication channel because it was familiar and wouldn’t require any training to use. TeamSense was then rolled out to the 3PL’s 300-person facility in less than 24 hours
SOLUTION
The 3PL used TeamSense’s automated call-off workflow to improve their manual process and proactive communications to increase transparency and encourage behavioral changes around absenteeism.
Automated call-off logging and real-time supervisor alerts
With TeamSense, warehouse employees sent a text message to call off instead of leaving a lengthy voicemail. By allowing employees to select the reason for their absence, HR did not have to interpret voicemails, avoiding misunderstandings. Supervisors were also notified in real-time, giving them a timely heads up. The entire workflow was automated in TeamSense and took seconds.
Proactive communications
Once the automated call-off workflow was implemented, the team at the 3PL set up proactive communications with TeamSense Communicate to increase transparency and promote employee accountability around
absenteeism. With these messages, HR managers were able to remind employees how many attendance points they would accrue for their absence that day, and even send a warning if they approached termination.
Other Helpful Resources
How To Effectively Manage Employee No Call No Show (With Example Policy)
No call no shows are a problem in every industry, but especially so within the hourly workforce, where efficiency and productivity are at the heart of operations. Below we dive into how to handle no calls no shows, provide an example no call no show policy, and take a look at the impact of no call no show on employee morale and the company as a whole.
How to Implement a Point System Attendance Policy in 2024
Explore how a Point System Attendance Policy can transform how you manage absenteeism by promoting fairness, enhancing productivity, and simplifying management. Learn which sectors benefit most from this system and how tools like TeamSense bring transparency and efficiency to attendance tracking.
11+ Attendance Management System for Hourly Employees
Our guide to choosing the best attendance management system for hourly employees, and your business. Your attendance management system should do more than just help you track who is coming in for the day and what shifts need to be filled.
RESULTS
3PL reduces absenteeism by 39% and saves on staffing costs
As a result of implementing TeamSense, the 3PL not only streamlined and automated the call-off process, increasing efficiency for HR team members, but also saw a significant improvement in absenteeism rates. Prior to implementation, unplanned absences accounted for 64.1 hours for a given month at the beginning of the year. With TeamSense, that number dropped to 39.4 hours, effectively reducing absenteeism by 39%.
HR teams appreciated the ability to enforce attendance policies with the help of accurate call-off data, and employees had better visibility on tracking their own attendance points. The process change allowed for a shift in behavior regarding how employees engage with the company’s attendance policies, ultimately driving
more accountability. HR has also noticed improvement from an attrition standpoint as fewer employees had to be terminated due to accruing too many absences.
With reduced absentee rates, the facility no longer needed to staff the warehouse with three additional personnel each day, saving them thousands of dollars in shift payouts each month.
The HR team at the 3PL is thrilled with the early success and is looking forward to exploring new capabilities, like integrations with their time and attendance system, and rolling TeamSense out on a larger scale to more of their warehouses.
